Northern Copy Products, Inc.
"Keeping Business in Business Since 1976"
"Keeping Business in Business Since 1976"
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| Northern Copy Products is the only Authorized Sharp office equipment dealer in Northern New York! |
| 307 S. Hamilton Street, Watertown, NY 13601 (315) 788-8040 (315) 788-1986 fax sales@northerncopy.com |
The rise of Scanning to electronic documents will probably lead to the end of faxing. Whether
or not faxing eventually disappears, one thing is certain today: total fax volume is currently
rising as businesses are continuing to provide the faxes their customers require. Multifunction
systems feature an array of options for faxing documents that typical fax machines may not
offer.
Outgoing Faxes
Multifunction systems allow for faxing from the device itself just as a standalone fax would.
The greatest benefit of most multifunction systems, from an outbound faxing perspective, is
their ability to allow faxing from any Windows desktop on your network. Rather than
printing a document only to scan it again during the faxing process, you simply send your fax
from the comfort of your office.
Routing Incoming Faxes
The most common scanner in the world today is a fax machine. As a fax machine user
initiates a fax, he or she is simply putting that document in a scanner for transmission. This
document can either be printed on your fax machine in your office, or the electronic version
of that document can be captured and routed to the location of your choosing. This can be
routed to an email address, a folder on your network or even automatically indexed and
routed directly to your electronic document management system.
Fax Servers
Fax server technology allows for greater functionality for faxing. Fax server technology has
all the basic functionality of a multifunction system, but adds greater productivity features.
Some of those features include the ability to electronically manage all your fax documents in
one, easy to use interface, route documents to multiple locations based on the phone number
dialed, reduce the number of telephone lines your company uses but increase the number of
fax lines and many more features. For medium to high volume fax applications, these
features allow for greater productivity and lower costs for faxing in any organization. In
addition, fax servers can be tightly integrated with multifunction systems to allow for better
end-user experience.
Additional Fax Features
Whether your fax system is from a standalone device, multifunction systems, or fax server,
some of the features that your organization will benefit from are as follows:
Multi-Tasking Access
One of the largest concerns with any multifunction device is what to do if the device is being
used for another function. If the device is being used for copying or printing, how will that
affect an inbound fax. Of course, standalone fax systems don’t require multiple access
capabilities, but multifunction systems allow for the system to be used for multiple functions
at the same time. If the system is being used for copying, printing or scanning, the fax
function will simply work in the background.
Multiple Line Support
In many cases, high-volume faxing applications require more than one line. Traditionally, the
approach would be to have two separate fax machines available for your users. Many
multifunction systems now have the capability to incorporate a second line in the same
system. This prevents the need for multiple fax machines in any given location. Fax servers
can support two, four, eight or more fax lines.
Multifunction System or Fax Machine?
For your organization, you may find that a standalone fax machine is all that is needed to
meet your specific business requirements. In the event that you need more for larger or
more specific faxing applications, you should consider adding faxing capability to your
multifunction system or adding a fax server to your network environment.
To learn more about how to get the most out of your faxing, contact us today.
or not faxing eventually disappears, one thing is certain today: total fax volume is currently
rising as businesses are continuing to provide the faxes their customers require. Multifunction
systems feature an array of options for faxing documents that typical fax machines may not
offer.
Outgoing Faxes
Multifunction systems allow for faxing from the device itself just as a standalone fax would.
The greatest benefit of most multifunction systems, from an outbound faxing perspective, is
their ability to allow faxing from any Windows desktop on your network. Rather than
printing a document only to scan it again during the faxing process, you simply send your fax
from the comfort of your office.
Routing Incoming Faxes
The most common scanner in the world today is a fax machine. As a fax machine user
initiates a fax, he or she is simply putting that document in a scanner for transmission. This
document can either be printed on your fax machine in your office, or the electronic version
of that document can be captured and routed to the location of your choosing. This can be
routed to an email address, a folder on your network or even automatically indexed and
routed directly to your electronic document management system.
Fax Servers
Fax server technology allows for greater functionality for faxing. Fax server technology has
all the basic functionality of a multifunction system, but adds greater productivity features.
Some of those features include the ability to electronically manage all your fax documents in
one, easy to use interface, route documents to multiple locations based on the phone number
dialed, reduce the number of telephone lines your company uses but increase the number of
fax lines and many more features. For medium to high volume fax applications, these
features allow for greater productivity and lower costs for faxing in any organization. In
addition, fax servers can be tightly integrated with multifunction systems to allow for better
end-user experience.
Additional Fax Features
Whether your fax system is from a standalone device, multifunction systems, or fax server,
some of the features that your organization will benefit from are as follows:
Multi-Tasking Access
One of the largest concerns with any multifunction device is what to do if the device is being
used for another function. If the device is being used for copying or printing, how will that
affect an inbound fax. Of course, standalone fax systems don’t require multiple access
capabilities, but multifunction systems allow for the system to be used for multiple functions
at the same time. If the system is being used for copying, printing or scanning, the fax
function will simply work in the background.
Multiple Line Support
In many cases, high-volume faxing applications require more than one line. Traditionally, the
approach would be to have two separate fax machines available for your users. Many
multifunction systems now have the capability to incorporate a second line in the same
system. This prevents the need for multiple fax machines in any given location. Fax servers
can support two, four, eight or more fax lines.
Multifunction System or Fax Machine?
For your organization, you may find that a standalone fax machine is all that is needed to
meet your specific business requirements. In the event that you need more for larger or
more specific faxing applications, you should consider adding faxing capability to your
multifunction system or adding a fax server to your network environment.
To learn more about how to get the most out of your faxing, contact us today.
| Facsimile |
